Department Administrator cum Secretarial Assistant

Overview

About The Company

 Our client is a prominent public listed company that provide energy, environment and engineering related solution with worldwide presence.

 Why Should You Apply For This Job

1. Opportunity to work in an established and prominent company.
2. Good learning opportunity for career growth and progression.
3. Chance to work in progressive and dynamic environment.

Position Summary 

Job Responsibilities

1          Compliance Requirements

• Assist and coordinate with the secretarial technical team with preparation of the necessary paperwork required for the submission of prescribed documentations within stipulated timeline to comply with legal and statutory requirements.
• Ensure that the statutory records are properly maintained and updated on timely basis.
• Coordinate and compile required certified true copies of statutory documents required by internal or external parties on a timely manner.

2          Board Secretariat

• Performs administrative duties to support the technical secretarial team relating to the convening of Board and statutory meetings including the booking and preparation of meeting venue, IT team and all related logistics thereof.
• Monitors and ensures safekeeping of all the master files of Board and statutory meeting papers are completed and entered into the department’s master file system and EDMS system after each meeting, on a timely manner.

3          Record management

• Develop, implement and maintain a structured and systematic filing system, cross reference system, database management, etc to ensure timely and accurate retrieval of various statutory files and records for the department.

4          Office Administration

• Coordinate and manage the day-to-day operations of the Group Corporate Secretarial department.
• Update timely staff movement and inventory of department staff leave.
• Administer, monitor and update all incoming and outgoing correspondences of the department.
• Maintain inventory of department’s assets and office stationeries supplies for usage of staff & department.
• Manage the petty cash for department’s use and to operate within department’s budget.
• Assist in any other secretarial functions which are required to enhance and/or support the existing department’s work operating processes or such internal guidelines as may be adopted from time to time to ensure productivity and smooth operation of the secretariat.

Requirements

1. At least 5 years working experience in group corporate secretarial or related fields, preferably in corporate secretarial firms or public listed companies.
2. Good command of written and spoken English and Bahasa Malaysia.
3. Proactive, positive work attitude, good team player and able to work under – pressure.
4. Meticulous and able to work independently in a fast-paced working environment.
5. Willing to occasionally travel to Johor Bahru.

This position is only open to Malaysian citizens.

Contact Information:

Contact person Kwa Kheng Sun

Contact number 016-216-1772

Email address khengsun.kwa@peoplelake.asia