Procurement & Admin Assistant (12 months Contract)

About the Company: 

Our client is a renewable energy developer that finances, constructs, owns and operates solar and wind projects.

Why Should you apply the Job: 

1. Opportunity to work in a company that fully committed to achieve the highest standards of health, safety, security, environment, social performance, continuous improvement and long-term sustainability.
2. Opportunity to work in a company that headquartered in Singapore and operate across India and Southeast Asia, focusing on long-term investments within the commercial and industrial customer segments.

Main Responsibilities: 

(A) Procurement

• Project Management
  1. To execute project documentation (EPC POs/BG, DocuSign/PODs/PPA Novation).
  2. BD turnaround time for permitting submissions.
  3. Liaise with Permitting Contractors.
  4. Liaise with regulatory bodies (SEDA/ TNB/ ST) for CAS/PSS, NEM Quota Applications, ST License.

• Procurement Process Management
  1. To execute procurement documentation (invoice/POs/RFPs).
  2. Assist Procurement Manager for logistics, purchase orders, invoices/delivery.
  3. Liaise with the vendors on procurement of equipment including PO release, invoices and deliveries and dealing with issues that arise.
  4. Continuous procurement process improvement plan (comprehensive template applicable for all POs regardless of materials and services).
  5. Submission reviews following RFP to EPC.
  6. Managing BVA for internal financial budget.
  7. CSM Inventory Tracking including deliveries.

• Finance 
  1. Assist in the company audit process.

(B) Admin – Licensing Co-ordination

1. Application Management: Co-ordinate and oversee the entire licensing application process, including the preparation, submission, and tracking of applications to ensure timely approvals and renewals.
2. Regulatory Compliance: Ensure all licensing applications comply with relevant federal, state, and local regulations, as well as industry standards and company policies.
3. Documentation and Record-Keeping: Maintain accurate and up-to-date records for all licensing documents, correspondence, and related materials, ensuring easy retrieval and audit readiness.
4. Stakeholder Communication: Act as the primary point of contact between the companies, regulatory agencies, and internal departments, facilitating clear and effective communication regarding licensing status and requirements.
5. Process Improvement: Continuously assess and improve the licensing application processes, identifying areas for efficiency gains, implementing best practices, and providing training to relevant staff on licensing procedures.

Requirements: 

1. Candidate must possess at least SPM/STPM/Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree or equivalent.
2. Fresh graduates are welcome to apply.
3. Able to work under stress with strong analytical and problem-solving skill.
4. Enjoy working in fast-paced environment independently.
5. Required language(s): English, Bahasa and Mandarin.

Interested to apply? Kindly send your latest CV to our consultant, Doris at  doris.yap@peoplelake.asia or WhatsApp at 012-202 6693 for more information.