HR & Admin Manager (Bandar Springhill, Negeri Sembilan)

About the company:

Our client is a Chinese-invested company specialize in the design and development, manufacturing, sales and service of technologically advanced medical device and disposables, providing solutions in medical imaging, cardiovascular and peripheral products, minimally invasive surgery, ICU anesthesia, and dental fields.

 

Job Summary:

Our client is seeking a highly skilled and experienced HR and Admin Manager to join our team in Malaysia. This role will support our company’s growth and development by managing HR functions and administrative operations, with a focus on streamlining processes, ensuring compliance, and supporting both local and expatriate staff. The ideal candidate has prior experience working with Chinese manufacturing companies, is fluent in Mandarin Chinese, and is well-versed in expatriate procedures and regulations in Malaysia.

 

Key Responsibilities: 

 

Human Resources Management

• Oversee end-to-end HR processes, including recruitment, onboarding, employee relations, performance management, and training and development.
• Develop and implement HR policies and procedures that align with local regulations and company goals.
• Ensure compliance with Malaysian labor laws and regulations and coordinate with legal advisors as needed.
• Manage payroll processes, employee benefits, and compensation structures.

 

Expatriate Management

• Handle all aspects of expatriate management, including work permits, visa applications, renewals, and related legal documentation.
• Act as the main point of contact for expatriate staff, assisting with relocation, cultural adaptation, and administrative needs.
• Coordinate with relevant government agencies to ensure compliance with expatriate procedures and policies in Malaysia.

 

Administrative Management

• Supervise and support daily office operations, ensuring efficiency in administrative processes.
• Manage office facilities, supplier contracts, procurement, and any third-party service providers.
• Develop and monitor budgets for HR and administrative expenses, seeking opportunities for cost efficiency.

 

Employee Relations and Communication

• Foster a positive work environment and promote open communication channels.
• Organize and manage employee engagement activities, wellness programs, and company events.
• Mediate and resolve workplace conflicts, ensuring a fair and harmonious workplace culture.

 

Requirements: 

Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

 

Experience:

• Min. of 5 years of HR and administrative experience, with a background in Chinese manufacturing companies preferred.
• Proven experience in managing expatriate procedures in Malaysia.

 

Language Skills:

• Fluency in Mandarin Chinese is required (written and spoken).
• Proficiency in English and Malay is an advantage.

 

Technical Skills:

• Familiarity with Malaysian labor laws, employment regulations, and HR software systems.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint) and other administrative software.

 

Key Competencies:

• Strong interpersonal and communication skills.
• Ability to work independently and manage multiple tasks.
• Excellent organizational and problem-solving abilities.
• Cultural awareness and sensitivity, particularly in managing a diverse workforce.

 

** This role is only open for Malaysian Citizens.

 

Successful candidate is mandatory to attend training at headquarter in Shenzhen, China for 2 weeks to 1 month. The company will cover the costs of flight tickets, accommodation, and transportation during the training period.

 

If you think it is a match for your experience and interests please apply today – we are eager to learn more about you! Kindly send your latest CV to our consultant, Gina at gina.koh@peoplelake.asia or WhatsApp at 016-6948780 for more information.