Corporate Secretarial Manager

About Our Client

Our client is an established, full-service professional services firm headquartered in Kuala Lumpur, with a growing regional presence in Hong Kong and Singapore. Since 2006, they have provided integrated accounting, corporate advisory, and private equity management solutions to a diverse portfolio of clients, ranging from high-growth SMEs to multinational corporations. Operating on a Business Process Outsourcing (BPO) model , they act as an extension of their clients’ businesses, offering outsourced corporate secretarial, finance, and strategic advisory services. They are technology-driven, forward-thinking, and committed to helping their clients scale, succeed, and achieve their capital market ambitions.

About the Role

This is a leadership role where you will lead and oversee the Corporate Secretarial Department, managing a portfolio of client companies through our client’s shared-services BPO model. You will act as the primary corporate secretarial advisor to multiple client entities, ensuring statutory compliance, governance excellence, and operational efficiency. Your mandate includes providing strategic advice on corporate governance, compliance, restructuring, and corporate actions, while also serving as the firm’s Corporate Secretarial Ambassador through thought leadership and public engagement. This is not a traditional in-house role—you will be managing multiple client engagements simultaneously, delivering high-quality corporate secretarial services across various industries.

Key Responsibilities

1. Department Leadership & Operations

• Lead and manage the Corporate Secretarial Department, including planning, operations, and resource allocation.
• Oversee the firm’s corporate secretarial portfolio, ensuring compliance with the Companies Act 2016 and other applicable regulations.
• Provide strategic advice to clients and Management on corporate governance, compliance, restructuring, and corporate actions.
• Review and approve board resolutions, minutes, statutory documents, and regulatory filings.
• Ensure timely submission of all statutory lodgements with the Companies Commission Malaysia (SSM) and other relevant authorities.
• Establish, implement, and continuously improve departmental SOPs, workflows, quality control measures, and service standards.
• Manage department KPIs, monitor productivity, and ensure client deliverables are completed accurately and within agreed timelines.

2. BPO / Shared Services Client Portfolio Management

• Act as the designated corporate secretarial lead for a portfolio of client companies, subsidiaries, or entities.
• Provide end-to-end corporate secretarial services to multiple clients on a BPO basis.
• Handle complex corporate exercises for client entities, including:
  • Company incorporations
  • Corporate restructurings, mergers, and acquisitions
  • Foreign company registrations
  • Voluntary liquidations and strike-offs
• Build and maintain strong relationships with clients, regulators, auditors, bankers, legal advisers, and other stakeholders.

3. Team Leadership & Development

• Lead, mentor, and develop managers, executives, and associates within the department.
• Build a high-performing team and develop a strong succession pipeline.
• Drive digitalisation and process improvement initiatives to enhance operational efficiency.

4. Corporate Branding, Public Engagement & Thought Leadership

• Serve as the Company’s Corporate Secretarial Ambassador by creating and presenting educational content through:
  • Seminars, webinars, and corporate videos
  • Podcasts, articles, and social media platforms (LinkedIn, Facebook, Instagram, TikTok, and reels)
• Build the Company’s reputation as a trusted advisor by sharing practical insights on corporate secretarial matters, corporate governance, statutory compliance, and regulatory developments.
• Collaborate with the Marketing and Business Development teams to develop thought leadership campaigns, public awareness initiatives, and client engagement activities.
• Represent the Company at networking events, industry conferences, business forums, and media engagements to strengthen brand visibility and business opportunities.

5. Stakeholder & Business Development

• Build and maintain strong relationships with clients, regulators, auditors, bankers, legal advisers, and other stakeholders.
• Support business development by identifying opportunities, preparing proposals, and participating in client presentations.
• Report departmental performance, risks, and strategic initiatives to Management.

Job Requirements

Education & Professional Qualification

• Licensed Company Secretary under Section 235 of the Companies Act 2016 (or MAICSA/CGI qualification) is MANDATORY.
• Bachelor’s Degree in Corporate Administration, Law, Business Administration, or a related field.

Experience

• Minimum 8 to 10 years of corporate secretarial experience, with at least 3 to 5 years in a managerial or leadership role.
• Proven experience managing a portfolio of clients in a professional services, BPO, or shared-services environment is highly preferred.
• Strong knowledge of the Companies Act 2016, corporate governance, and regulatory compliance.
• Proven experience leading teams and managing a client portfolio.
• Experience handling complex corporate exercises such as incorporations, restructurings, mergers, acquisitions, foreign registrations, liquidations, and strike-offs.

Please be informed that only shortlisted candidate will be notified.

For more information, you may reach out to Jamie at her email at jamie.tan@peoplelake.asia or WhatsApp her at +6012 238 9953

PeopleLAKE is a fullservice HR solution company providing Recruitment, HR Outsourcing, and Corporate Training. eLawyer Recruitment is part of PeopleLAKE Group.

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