Company Secretary (Senior Associate/Assistant Manager/Manager – Mandarin Speaker – (Hybrid))

About The Company: 

A global professional services firm providing corporate, fund administration, and fiduciary solutions across 50+ jurisdictions. It supports businesses, investors, and high-net-worth individuals with compliance, governance, and financial structuring.

Responsibilities:

• Attend meetings with seniors when required, including on rest days, public holidays, or out-of-town assignments.
• Prepare AGM reminders, annual returns, and statutory documents such as directors’/members’ resolutions.
• Maintain statutory records, including minute books, registers, and other corporate documents.
• Draft and submit announcements to Bursa Malaysia Securities Berhad.
• Arrange and attend Board and Committee meetings, including preparing notices, meeting papers, and drafting minutes.
• Ensure compliance with internal policies and SOPs.
• Manage billing and ensure timely collection, including recording all out-of-pocket expenses (OPEs).
• Uphold corporate governance best practices and comply with statutory and regulatory requirements.
• Properly file and maintain all client documents and statutory records.
• Acknowledge client requests or queries within 24 hours and respond within two working days.
• Perform any other tasks assigned by management.

Requirements:

• Minimum 4 years of corporate secretarial experience for a Senior Associate role ; Minimum 6-7 years of relevant experience for an Assistant Manager or Manager role.
• Full ICSA qualification, a bachelor’s degree in Corporate Administration, or equivalent.
• Experience handling public listed companies is an advantage.
• Basic knowledge of the Companies Act, Bursa Malaysia Listing Requirements, CoSec Guidelines, and related regulations.
• Strong communication, analytical, and problem-solving skills.
• Proficient in spoken and written English.
• Familiar with filing statutory forms and corporate compliance.
• Able to work independently and as part of a team.
• Strong interpersonal skills and client-facing confidence.
• Able to work under pressure with a good sense of urgency.
• Demonstrates leadership qualities and professionalism.
• Punctual and reliable.

For more information, you may reach out to Grace Tan via email (grace.tan@peoplelake.asia) or WhatsApp (+6018-780 1215).