HR cum Office Manager (Law Firm)

About the company:

A well-established and reputable law firm in Malaysia, recognized for its long-standing presence and comprehensive legal expertise across various practice areas.

Responsibilities:

Office Management & Facilities

• Oversee day-to-day office operations, ensuring the workplace is safe, efficient, and well-maintained.
• Support the Management Committee in running smooth office operations.
• Manage vendors, service providers, and building management.
• Handle the purchase of office supplies, equipment, and services.
• Ensure compliance with workplace safety and health regulations.

Strategic HR Leadership

• Work closely with management to plan and implement HR strategies that support the firm’s long-term goals.
• Lead succession planning to identify and develop future leaders.
• Manage organizational change and help employees adapt to new policies or systems.
• Use HR data and insights to support business decisions.

Policy, Compliance & Employee Discipline

• Develop, update, and communicate HR policies to ensure legal compliance and best practices.
• Enforce company rules and manage disciplinary cases fairly and professionally.
• Stay updated on changes in employment laws and update HR frameworks when needed.

Recruitment & Talent Acquisition

• Work with management to plan workforce needs in line with business growth.
• Oversee the entire hiring process—from sourcing candidates to making job offers.
• Build and maintain a strong talent pipeline for future hiring needs.

Onboarding & Offboarding

• Ensure new hires are smoothly integrated into the company’s culture and operations.
• Oversee the exit process, conduct exit interviews, and analyze turnover data.

Employee Relations & Engagement

• Handle employee grievances and conflict resolution.
• Create engagement programs to improve morale, productivity, and employee retention.

Performance, Training & Development

• Manage performance appraisals aligned with company goals.
• Identify training needs and organize learning programs to support skill and career development.
• Promote continuous professional growth for all staff.

Payroll, Benefits & Leave Management

• Ensure payroll is accurate, timely, and compliant with statutory requirements.
• Review and manage employee benefits to stay competitive.
• Track and approve leave applications according to company and legal policies.

Staff Scheduling & Workforce Management

• Plan and manage staff schedules to ensure sufficient coverage.
• Allocate manpower effectively to improve operational efficiency.

HR Operations & Systems

• Maintain accurate and confidential employee records.
• Prepare employment contracts, letters, and other HR documents.
• Streamline HR processes to improve efficiency.

Requirements:

• Bachelor’s Degree in Human Resources, Business Administration, or related field.
• 5–7 years of progressive HR experience, including at least 3 years in a managerial role.
• Strong understanding of Malaysian employment laws and HR best practices.
• Proven experience in policy-making, succession planning, and change management.
• Background in office management and staff scheduling is preferred.
• Excellent leadership, communication, and problem-solving skills.
• Professional, discreet, and strategic in handling HR matters.

For more information, you may reach out to Grace Tan via email (grace.tan@peoplelake.asia) or WhatsApp (+6018-780 1215)