Procurement cum Licencing Assistant (Hybrid)

Responsibilities:

Procurement

a. Project Management

• To execute project documentation (EPC POs/BG, DocuSign/PODs/PPA Novation)
• BD turnaround time for permitting submissions
• Liaise with Permitting Contractor
• Liaise with regulatory body (SEDA/ TNB/ ST) for CAS/PSS, NEM Quota Applications, ST License

b. Procurement Process Management

• To execute procurement documentation (invoice/POs/RFPs)
• Assist procurement manager for logistics, purchase orders, invoices/delivery
• Liaise with the vendor on procurement of equipment including PO release, invoices and deliveries and dealing with issues that arise.
• Continuous procurement process improvement plan (comprehensive template applicable for all POs regardless of materials and services)
• Submission reviews following RFP to EPC.
• Managing BVA for internal financial budget
• CSM Inventory Tracking including deliveries

Finance

• Assist in the company audit process.

Licencing Coordination

• Application Management: Coordinate and oversee the entire licensing application process, including the preparation, submission, and tracking of applications to ensure timely approvals and renewals.
• Regulatory Compliance: Ensure all licensing applications comply with relevant federal, state, and local regulations, as well as industry standards and company policies.
• Documentation and Record-Keeping: Maintain accurate and up-to-date records of all licensing documents, correspondence, and related materials, ensuring easy retrieval and audit readiness.
• Stakeholder Communication: Act as the primary point of contact between the company, regulatory agencies, and internal departments, facilitating clear and effective communication regarding licensing status and requirements.
• Process Improvement: Continuously assess and improve the licensing application processes, identifying areas for efficiency gains, implementing best practices, and providing training to relevant staff on licensing procedures.