Senior Associate, Company Secretary (Hybrid)

About the Company

A global professional services firm offering corporate, fund administration and fiduciary solutions across 50+ jurisdictions. It supports businesses, investors, and high-net-worth individuals with compliance, governance, and financial structuring.

Key Responsibilities

• To attend meetings accompanied by Seniors, whenever required to do so even on the rest day and public holidays and/or out of town.
• Responsible in the timely preparation of AGM Reminders / Documents, Annual Returns, Drafting of Statutory Forms and Documents e.g. Directors’/Members’ Resolutions.
• Maintaining the statutory books i.e. Minutes Books, Registers and others statutory records.
• To prepare and drafting announcements to Bursa Malaysia Securities Berhad, arranging and attending Board & Committee meetings, including preparation of notices, meeting papers and drafting of Minutes.
• To ensure strict adherence to internal policies / SOPs by team members.
• To ensure timely billing (including the capture of all OPEs incurred) and collections.
• To ensure best practice of corporate governance and compliance with statutory/regulatory requirements.
• To ensure that all clients’ documents/records are properly always filed in the statutory records and to perform proper housekeeping of clients’ records.
• Ensure that all jobs/assignments are billed including OPEs are captured on a timely manner.
• To ensure acknowledge receipt of client’s request /queries/correspondences within 24 hours and answer not later than 2 working days.
• Any other tasks as and when assigned by Management.

Key Requirements

• Must have at least 4 years relevant working experience in corporate secretarial.
• Full ICSA qualification / graduate or possess bachelor’s degree in Corporate Administration.
• Experience in handling public listed companies will be an added advantage.
• Basic knowledge with Companies Acts, Bursa Malaysia Listing Requirements, CS Guidelines and other related laws and regulations.
• Must possess good communications skills, analytical and problem-solving skills.
• Good command of both spoken and written English.
• Familiar with filing of statutory forms and Companies Acts.
• Able to work independently as well as a good team player.
• Good interpersonal skills and able to work as a team.
• Good sense of urgency and able to work under pressure.
• Able to identify and demonstrate clear comprehension of customers and organizational needs.
• Demonstrates leadership quality.
• Punctuality.
• Confident in client facing ability.

Company Benefits

At our Malaysia office, we believe in putting our employees’ well-being first! We offer great exposure while ensuring employees are well compensated.

Additionally, we provide comprehensive medical insurance, dental and optical coverage and competitive annual leave entitlement and sick leave to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications whichever relevant to your job nature ensuring you stay ahead in your field.

📌 Additional Details

✅ Eligibility: Open to Malaysian citizens only

📞 Ready to Apply?

If this opportunity aligns with your career aspirations, let’s connect!

📲 WhatsApp: 016-216-1772
📧 Email: khengsun.kwa@peoplelake.asia
🔗 LinkedIn: Kwa Kheng Sun

We look forward to hearing from you!