Senior Executive Secretary/Personal Assistant

About the client:

The client is a Bursa Malaysia Main Market-listed investment holding company, specialising in water infrastructure solutions, construction, civil infrastructure, and project management for water supply and sewerage projects.

Role Summary

We are seeking a highly professional, discreet, and proactive Senior Executive Secretary / Personal Assistant to provide dedicated support to the Executive Director, Human Resources & Administration for a listed company.

Key Responsibilities

Executive & Administrative Support
 Provide comprehensive secretarial and administrative support to the Executive Director, HR & Administration.
 Manage complex calendars, appointments, meetings, and travel arrangements.
 Prepare correspondence, reports, presentations, briefing papers, and meeting materials.
 Screen and prioritize incoming communications, ensuring timely follow-up and action.

Coordination & Stakeholder Management
 Coordinate meetings with Board members, senior management, external stakeholders, regulators, and business partners.
 Liaise with internal departments to ensure effective communication and execution of action items.
 Track key projects, deadlines, and deliverables on behalf of the Executive Director.
 Organize management meetings, committee meetings, and corporate events as required.

Documentation & Governance Support
 Maintain accurate records, confidential files, and corporate documentation.
 Support HR and administrative initiatives, policies, and special projects.
 Ensure proper handling of sensitive and confidential information in accordance with corporate governance standards.

Job Requirements

 Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Human Resources, Management, or a related field.
 Minimum 8 years of experience as an Executive Secretary, Senior Secretary, Personal Assistant, or Executive Assistant supporting C-suite executives, Directors, or senior management.
 Experience working in a public-listed company or large corporate environment is highly preferred.
 Excellent command of English, both written and spoken.
 Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
 Exceptional organizational, multitasking, and time-management skills.
 Ability to work independently, prioritize tasks, and manage multiple deadlines.
 High level of integrity, professionalism, and discretion in handling confidential matters.

For more information, you may reach out to Rainie Chua at rainie.chua@peoplelake.asia or contact her at +6012-7911939.