Senior Executive Secretary/Personal Assistant

About the client:

The client is a Bursa Malaysia Main Market-listed investment holding company, specialising in integrated water, wastewater, and environmental solutions, with core businesses spanning water and wastewater engineering, construction, facilities management, plantation, and property development.

Job Responsibilities:

• Provide comprehensive administrative and secretarial support to the Executive Chairman.
• Manage complex calendars, appointments, meetings, and scheduling with tact, diplomacy, and discretion.
• Draft, edit, and proofread letters, documents, emails, reports, and proposals, ensuring timely follow-up on all matters requiring responses.
• Handle confidential correspondence, reports, and sensitive information with a high level of professionalism and confidentiality.
• Coordinate travel arrangements, including flights, accommodation, transportation, and visa applications.
• Occasionally travel with the Executive Chairman to provide on-site support and assistance when required.
• Screen and manage phone calls, emails, visitors, and incoming correspondence on behalf of the Executive Chairman.
• Prepare meeting agendas, presentations, minutes, and follow-up action items.
• Coordinate internal meetings, luncheons, coffee sessions, and company events.
• Oversee event logistics and ensure the smooth execution of in-house functions and meetings.
• Welcome and attend to clients, guests, and business associates professionally.
• Handle office administration tasks, personal errands, and ad-hoc assignments as required.
• Liaise professionally and confidentially with internal departments, external stakeholders, and business partners.
• Prioritize tasks effectively and manage urgent matters within tight deadlines.
• Collate, organize, and manage the flow of information internally and externally.
• Maintain strict confidentiality while interacting professionally with all levels of management, staff, clients, and business associates.

Job Requirements:

• Bachelor’s Degree in any discipline with more than 5 years working experience as Personal Assistant to the Director/Senior Management.
• Possessed valid driving license (D).
• Ability to multitask and remain motivated and positive.
• Experience in handling travel arrangement and personal errand is a must.
• Preferred Language: English and Malay. Ability to converse in Mandarin would be an advantage.
• Must demonstrate a can-do attitude.
• Must be able to complete tasks thoroughly and accurately, sometimes with little direction.
• Ability to read and interpret various documents.
• High level of interpersonal skills to interact with co-workers and executives.
• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.
• Demonstrate strong knowledge and extensive use of Microsoft Office.
• Committed with job and able to work during weekend / odd hours.
• Able to start immediately will added advantages.

For more information, you may reach out to Rainie Chua at rainie.chua@peoplelake.asia or contact her at +6012-7911939.